The Assistant, Legal Talent Development will provide administrative support to the Global Chief Human Resources Officer, Global Director of Legal Talent Development and Director of Legal Recruiting, and others as requested.
The main duties and responsibilities are outlined below:
HR/Legal Talent Development:
Assist Global Chief Human Resources Officer and the Director of Legal Talent Development with day-to-day administrative tasks, including but not limited to filing, travel arrangements and expense reports
Assist Global Chief Human Resources Officer, the Director of Legal Talent Development and other members of the team with special projects that may arise
Effectively answer, track, forward and respond to phone calls for Chief and Director; provide back-up coverage for other members of the department
Schedule meetings, interviews, video-conferences; liaise with the appropriate departments for conference dining or audiovisual needs
Provide administrative support to the Director of Legal Recruiting (i.e. phone coverage, travel arrangements, expenses, etc.)
Process lateral resume submissions (input into spreadsheet/database, check history, sort applications, create files, etc.)
Coordinate paperwork for candidates and make necessary updates in charts/viRecruit
Assist with scheduling of interviews for lateral partner, lateral associate and summer associate candidates
Process invoices and reimbursements (recruiter fees, travel expenses, etc.)
Reserve conference rooms and liaise with Conference Center on catering and audiovisual needs
Provide occasional support to non-NY offices with their recruiting needs (check history on applicants, schedule video conference interviews, greet candidates who are interviewing in NY, etc.)
Available to help Director of Recruiting and other members of the recruiting team with special projects that may arise
Knowledge, Skills & Attributes
Demonstrated proficiency in Microsoft Suite (Word, Excel, PowerPoint)
Experience with applicant tracking systems preferred (esp. viRecruit)
Ability to manage multiple priorities in a fast-paced environment
High energy, works well independently, but also excels at collaborating with a team
Ability to keep calm and focused despite heavy workload or stressful situations
Detail oriented with excellent organizational skills
Ability to effectively communicate, both verbally and written, with attorneys, candidates, administrative staff, and others
Exhibits high level of maturity and excellent judgment
Ability to establish and maintain professional and effective working relationships with attorneys, candidates, administrative staff, and others
Education & Experience
Bachelor’s degree required
At least 1 year of law firm/law school recruiting experience and/or related professional experience required
Physical Activity/Other Miscellaneous
Flexibility to travel and work extended hours as needed, especially during recruiting season (July-October)
Shearman & Sterling LLP is one of the world’s leading international law firms. We gained that reputation due to the outstanding achievements of our entire global workforce—our lawyers, legal assistants, and the professionals who support them. Our Professional Support staff is a key contributor to the success of the firm, whether in IT, finance, marketing, human resources or operations.
Shearm...an & Sterling LLP remains at the forefront of the legal profession since its founding in 1873. Anticipating the forces that affect business and responding to our clients’ needs has been one of our greatest strengths. Our extensive international platform enables us to represent clients from offices in the world’s key financial centers. Today, we advise leading corporations, financial institutions, governments, and state-owned enterprises on the legal matters they face around the globe. The firm’s pioneering spirit has created a diverse foundation and legal practice of unsurpassed global reach.
Shearman & Sterling LLP is an equal opportunity employer without regard to race or color, religion, national origin or ancestry, gender or gender identity/expression, sexual orientation, marital status, age, disability, veteran status or any other basis prohibited by law.