If you are not currently on the state-wide Staff Services Analyst (General) eligibility list, you can take the online examination atjobs.ca.gov.
Under the general direction of the Supervising Law Indexer and/or a Senior Law Indexer, the incumbent must possess excellent reading, writing, editing, analytical, and research skills in order to support the agency’s vision, mission, and values.
Law Indexers work effectively as part of a group and independently to read and interpret legislation to prepare subject indexes; to identify, maintain, and report legislative information; and to research legislation and California law in order to compile various legal research tools and publications.
Core business hours are from 8:00 a.m. to 5:00 p.m. Incumbents must show adaptability to changing work priorities, fluctuating work hours, and intermittent overtime.
- Knowledge of California’s legislative process, election cycle, initiative and referendum process, and California government organization and function
- Experience interpreting technical legal terms and concepts; ability to read and understand legislative measures, statutes, codes, California Constitution, etc.
- Ability to effectively research and analyze data
- Ability to reason logically and successfully apply critical thinking skills in order to present information and findings with a high level of attention to detail
- Excellent reading, writing and editing skills; knowledge of English language rules of composition and grammar
- Knowledge of different indexing methods, styles, and structures
- Excellent organizational and strong interpersonal skills with the ability to demonstrate sound judgment and effective communication
- Proficiency using information technology used in an office setting; problem solving skills
- Ability to work with, deal tactfully with, and maintain cooperative relationships with all persons contacted in line of work
- Create legislative and legal subject indexes by analyzing and summarizing legislative measures and statutes; edit indexes for consistency, style, and accuracy
- Create and maintain the Table of Sections Affected and the Statutory Record by analyzing the effect of legislative measures and statutes on California law
- Publish the Legislative Index/Table of Sections Affected, on a daily and periodic basis using proprietary software, both electronically and in hard copy format to be printed by the Office of State Publishing
- Updating and compilation of the California Codes and Constitution after the enactment of laws to enable the determination of the current form of law for bill drafting and enforcement of laws
- Identify and summarize state and local reporting requirements within legislative measures and statutes in order to compile a list of agency reports, available online, as required by statute to be filed with the Legislature, the Governor, and other legislative offices. Identify and report appointments and tribal gaming compact ratifications to legislative offices
- Compile, prepare, and verify proofs of legislative publications used by the Legislature, general public, and state agencies for style and accuracy (including the Statutes and Amendments to the Codes, Summary Digest, Statutory Record, specialized code publications, etc.)
- Prepare/proofread the text of all ballot measures to be voted on at statewide elections for publication in the California Voter Information Guide
- Perform legal and legislative research during course of work and on behalf of legislative staff, OLC legal staff, representatives from other state agencies, and the general public regarding legislative measures, statutes, codes, California Constitution, etc.
- Ability to use appropriate information technology resources, including Microsoft Office Suite of products, Web-based applications, and proprietary software
- Problem solve issues related to indexing duties and information technology used by Law Indexers
- Identify and maintain information about conflicts in legislation. Notify legislative staff of these conflicts in writing and refer to legal staff for solutions
- Willingness to accept increasing levels of responsibility and assist with other office tasks as workloads demand
- Act as backup to a Senior Law Indexer and/or the Supervising Law Indexer
- Ability to read legal and legislative materials for long periods of time in a professional office; ability to follow oral and written directions
- Ability to effectively receive feedback
- Report consistently to the Supervising Law Indexer and/or Senior Law Indexers
- Other duties as required
Knowledge of the Office of Legislative Counsel, California Legislature, and California law; experience with compiling and formatting publications to prepare them for printing; editing and proofreading experience; excellent organizational skills in prioritizing workload; ability and willingness to interact well with peers and a wide variety of clients; maintain excellent attendance; the ability to reason logically, identify, and resolve problems effectively; ability to demonstrate flexibility and adaptability as required by fluctuating workload demands.
WHO MAY APPLY
Individuals who are eligible for a list appointment, lateral transfer, or on a Reemployment List, SROA list, or employed with a Surplus Department/Agency.If you are not currently on the state-wide SSA eligibility list, you can take the online examinations at: jobs.ca.gov.
Your signature on your application indicates that you have read, understood, and possess the minimum qualifications required. Applications will be screened and only the most qualified individuals will be contacted for an interview.
A written test will be administered to selected candidates as part of the interview process. The written test is designed to assess the candidate’s ability to analyze and apply facts, concepts, and data presented in forms used by Law Indexers.
HOW TO APPLY
Submit a standard state application (STD. 678), resume, and statement of qualifications explaining your qualifications and how they relate to this position to the Office of Legislative Counsel, Attn: Human Resources, 925 L Street, Suite 900, Sacramento, CA 95814.
Applications must be received in the Human Resources Office by 5:00 p.m. Tuesday, April 8, 2019, or be postmarked by this date.
Questions regarding the Law Indexer position may be directed to Kathryn Beckett at firstname.lastname@example.org Questions regarding the application process may be directed to the Human Resources Office at (916) 341-8330.
About State of California, Office of Legislative Counsel
The California Office of Legislative Counsel (OLC) is a nonpartisan public agency that provides confidential legal services to Members of the Legislature, the Governor, and other clients. OLC attorneys practice law in a collegial and intellectually challenging environment, drafting legislative proposals, and offering legal guidance on novel and complex legal matters, with respect to every subject area of California law. Their expertise as legislative lawyers directly contributes to the quality of state laws affecting nearly 38 million Californians.
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